Essential Tips for Virtual Board Meetings

Virtual board meetings are a great alternative to physical meetings. Whether due to time constraints and travel costs or health concerns, a virtual setting can lead to more effective decision-making and streamlined communication with your board members. However, like any other board meeting, virtual meetings are not free of challenges. To avoid slipping behind and losing control of your online board meeting here are a few important suggestions to be aware of.

A clear set of guidelines for discussion can ensure that your virtual board meetings are conducted with an efficient flow. This includes defining the best method to garner the group’s interest (i.e. do all members raise their hands to speak, or do you use an organized method to get the participants to speak). It is also important to establish a clear and concise plan for the discussion so that everyone can contribute equally.

Creating a clear set of guidelines will also help to avoid any misunderstandings during the virtual meeting. This can be accomplished by clearly defining the manner and when the chair of the board will acknowledge participants for their contributions and what topics are to be discussed in each item of the agenda. It is vital that all board members can be able to see each other to discuss issues and concerns in a clear manner.

A clearly defined set of guidelines can aid in ensuring that board members are capable of following up on the tasks that they have been assigned during the http://whichboardroom.com/who-is-a-corporate-secretary-role-of-the-corporate-secretary board meeting. This can be achieved by creating a clear task management system that allows board members to update the status of their work and easily locate relevant information on the platform.