How to Protect Confidential Documents For Boards

Boards are the driving of an organization. They make critical decisions and conduct important discussions that impact all people involved. This means that sensitive information is shared by the board and has to be protected from unauthorized access.

Implementing strong security measures to stop unauthorized viewing and printing of confidential documents is among the best ways boards can use to safeguard their confidential data. One data room about of the best ways to do this is by using an online portal for boards that is secure, that can encrypt documents in order that they can only be accessed only to authorized people.

The majority of board portals allow you to set time limits for the length of time a document can be accessed and also limit those who can download or print it. There are many systems that also have tools that let you track who has viewed a document, including the report detailing the number of times it was visited and by who.

A confidentiality policy is another way to protect confidential documents. The policy should clearly declare that, unless required by law or authorized by the board, directors can not divulge confidential information to any third party, including the sponsors of their constituency directors, and should also define what constitutes confidential information. While the enforcement of a policy may be difficult, it provides clarity to all directors and makes it easier for the company to defend itself against accusations that a director has violated his or her obligation to maintain confidentiality.